We are currently seeking an Executive Assistant who will advance the institution’s proud tradition of excellence in academics, student life and community service.

The Opportunity

You: Polished, professional and organized, you know how to keep an office running smoothly while making sure your executives are where they need to be, when they need to be there and with the materials they’ll need.

Your mission: You’ll provide principal support in an office by carrying out office procedures independently; handle a variety of situations and problems with little or no supervision; and maintain a high level of office decorum according to established protocols.

A typical day: You’ll be coordinating travel and preparing correspondence; compiling enrollment data and greeting visitors; arranging meetings and handling multiple budgets. While the scope of work may be wide and varied, one thing will remain constant: You’ll be working with a great team dedicated to creating an excellent student experience.

Next steps:

Take the next step toward a rewarding career and submit your application today!

It is the policy of the Houston Community College System to provide equal employment opportunities without regard to race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran’s status. Individuals with disabilities, who require special accommodations to interview, should contact the Employment Services Office at (713) 718-8565.

HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages diversity, innovation and creativity, and inclusion.

SUMMARY

Provide principal support in an office by carrying out office procedures independently.  Handle a variety of situations and problems with little or no supervision.  Maintain a high level of office decorum and is thoroughly familiar with established protocol. 

ESSENTIAL DUTIES AND RESPONSIBLITIES include the following.  Other duties may be assigned.

Establish priorities for supervisor’s assignments.

Make judgments and decisions to keep office functioning smoothly in absence of supervisor.

Handle highly confidential information, both written and verbal.

Keep travel and expense records for supervisor.

Take and relay messages.

Perform word processing using a computer and the following software: ISIS, IFIS, HRIS, Oracle, Word, Excel and PageMaker.

Answer and screen telephone calls, handling multiple lines.

Compose and follow up on supervisor’s correspondence and other paperwork.

Handle multiple budgets.

Initiate and monitor budget transactions.

Operate office equipment, such as computer, copier, fax machine, typewriter, and calculator.

Schedule and confirm appointments for supervisor.

Compile data on enrollment.

Coordinate arrangements for meetings, conferences, and travel.

Prepare payroll.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform the essential duties and responsibilities listed above.  The qualifications listed below are representative of the education, experience, knowledge, skills, and/or abilities required.

EDUCATION

Associate’s degree or equivalent. Four (4) years directly related work experience may be substituted in lieu of degree.

EXPERIENCE 

Five (5) or more years progressive secretarial experience.

KNOWLEDGE, SKILLS, AND ABILITIES

Proficiency in word processing and spreadsheet applications

Excellent written and oral communication skills

Excellent organizational skills

Ability to work independently

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.

This job description may be revised upon development of other duties and changes in responsibilities.